Adding Your Artwork

Gallery pieces — paintings, prints, ceramics, sculpture, textiles — go in your artworks. Artwork is shown with an exhibition, so it starts with an Expression of Interest: send one at /exhibit/, and once the curator has accepted you, you’re in an approved exhibition and you’ve accepted its Exhibitors’ MOU, you can add your pieces.

An artwork gets its own page on the website, with your photos of it, what it’s made of, its size and year, and the story behind it. You can offer it for sale, or show it without selling it.

It takes about five minutes a piece.

The difference is one-off versus batch, not price or quality.

• An artwork is a single piece, shown in the gallery. When it sells, that’s the end of it — there isn’t another one.
• A shop item is something you make more of. Sell one tumbler and you can make another.

They come about differently. Artworks are for the gallery and start with an Expression of Interest at /exhibit/; shop items are part of Artisan & Maker membership. Artisan & Maker membership on its own doesn’t include listing artwork in the gallery.

Your maker profile has to exist before you can add an artwork.

It’s what connects the piece to you — your name on the artwork page, the link back to your profile, and the record of who gets paid if it sells.

If you see a message saying your maker profile isn’t ready yet, that’s what it means. Get in touch and we’ll sort it out before you go any further.

On your account page, under Your maker page, find My artworks and click Manage artworks. (Once your exhibition is ready for its pieces, the Your gallery card has an Add artwork link too, and Needs you at the top says so.)

The first time, the list is empty. Click + Add artwork.

Listing name is the title of the piece.

Tagline is the one line that sits under it on a listing card.

Description is where the piece earns its keep. What you were looking at, how long it took, what went wrong and what you’d do differently. People buying art are buying the story as much as the object. It’s plain text: leave a blank line between paragraphs.

This is the one step worth slowing down for. Your photo is the artwork as far as the website is concerned.

Flat, even light — near a window on an overcast day is ideal. Square on, so the edges aren’t skewed. Fill the frame. No flash.

For anything framed or glazed, watch for your own reflection in the glass.

Medium is the short factual line — "Reduction linocut on Hahnemühle paper", "Oil on linen", "Wheel-thrown stoneware". It appears beside the piece and is what a buyer scans for first.

Size and Year made are optional, and worth filling in: "30 × 40 cm, framed" and a four-digit year such as 2025. They’re listed with the medium on the artwork’s page.

Story / provenance is the longer note: where it was made, what it came from, edition details if it’s a print. Worth filling in — it’s often what makes someone decide.

If the piece is for an exhibition, choose it under Exhibition.

How is it sold? is a choice:

• In the gallery only — the website shows it as available at the gallery, and it’s sold at the counter.
• Display only (not for sale) — to show the work without selling it: a piece that’s already sold elsewhere, something on loan, or work you want seen but not bought. It still gets its own page and still appears in your gallery.

Some pieces that aren’t part of an exhibition can also be sold Online and in the gallery. The curator may change your choice.

Enter the price buyers pay — just the number. Prices are in Australian dollars. No GST. The gallery’s commission comes off this price before you’re paid.

One-off pieces sell once, and the site knows that: when it sells, it comes off sale everywhere automatically. You can’t accidentally sell the same piece twice, and you don’t have to remember to take it down.

More photos of the piece is optional, up to five: a detail, the back or the edge, or the piece on a wall so buyers can judge its size.

Your main photo stays first. On the artwork’s page the others show as small pictures underneath it, and a click swaps them in.

To take one away later, untick its Keep box before you save.

Click Create listing for review.

Your piece shows Pending review. Anything that can be bought gets a quick look from a volunteer before it goes public — that’s the only reason for the wait, and it isn’t a judgement on the work.

Work for an exhibition is checked by the curator instead (the form says "Each piece is checked before it goes online."), and goes online on the exhibition’s go-live day (usually its opening day), once the exhibition is paid for.

We’ll email you when it’s approved.

The badge changes to Published and the piece has its own page on the website, listed in the gallery and on your maker profile.

Add as many as you like. In practice 10 to 20 well-chosen pieces look better than 50 mixed ones — the gallery is a portfolio, not an archive.

Your photo is shown whole, never cropped, with any more photos underneath. Beside it: the title, your name linking to your maker profile, and the price.

If it’s for sale, visitors can tap Enquire about this piece to send us a question about it, or Call us. Below that are sections they can open: About this piece (your description and story), Details (medium, size, year), Buying and collecting and About the artist.

If the piece is in an exhibition, the exhibition’s name and dates run across the top, and visitors can step through the other pieces in the show.

Open the piece from your list and edit it exactly as before.

Editing a live artwork never takes it down. Your piece keeps showing exactly as it is while we look at your change. If we approve it, the change goes on. If we don’t, the listing carries on unchanged.

Nothing disappears from the gallery because you corrected a date.

When a piece sells, the site marks it Sold by itself, the moment it’s paid for. You don’t do anything, and you can’t mark it sold yourself — that’s deliberate, so a piece someone has paid for can’t be put back on sale by mistake.

The page doesn’t disappear. It keeps its photo and its story and stays in your gallery, with a Sold label in place of the price, and a line saying the piece has found a home.

Your back catalogue is worth showing. It’s evidence of what you make.

Can I delete a piece? Yes — Delete on the card. It goes to the trash rather than vanishing, so it can be brought back if you change your mind.

Can I change a piece from artwork to shop item? Not directly. They’re different kinds of listing: artworks come with an exhibition, shop items with Artisan & Maker membership.

I’m an Artisan & Maker. Why can’t I add artwork? Exhibiting in the gallery starts with an Expression of Interest at /exhibit/, which the curator reviews. You can send one as an Artisan & Maker, and you keep your shop.

Can I hang a whole show? Yes — once the curator has accepted your Expression of Interest, you can apply for gallery space. See Applying for gallery space.

Who is shown as the maker? You are, from your maker profile. It’s set for you, so a piece can’t end up credited to someone else.

Something’s wrong and this guide doesn’t cover it. Reply to any email from us, or use the contact form. A volunteer reads them.